Privacy Policy
Your privacy is our priority. Learn how we collect, use, and protect your information.
At Valchy AI, we are committed to protecting your privacy and handling your personal information with care. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website, use our services, or apply for positions through our careers page.
Information We Collect
Contact & General Inquiries
When you contact us through our forms:
- Full name
- Email address
- Company name (optional)
- Message content
Job Applications
When you apply for positions:
- Full name
- Email address
- Professional links (LinkedIn, GitHub, Portfolio)
- Experience summary
- CV/Resume files (PDF, DOC, DOCX - optional)
Website Analytics
We automatically collect certain information about your visit:
Legal Basis & How We Use Your Information
Legal Basis for Processing (GDPR Article 6)
Legitimate Interest (6.1.f)
Website analytics, service improvement
Contract Performance (6.1.b)
Providing requested services
Consent (6.1.a)
Marketing communications, job applications
Legal Obligation (6.1.c)
Tax records, employment law compliance
Primary Purposes
- Respond to your inquiries and requests
- Process job applications and recruitment
- Provide our AI services and support
Secondary Purposes
- Improve our website and services
- Analyze usage patterns and trends
- Send relevant updates (with consent)
Data Security & Storage
Security Measures
We implement industry-standard security measures including encryption, secure servers, and regular security audits to protect your personal information. All data is stored in secure, GDPR-compliant facilities.
CV Files: Uploaded CV files are processed securely and transmitted via encrypted email attachments. We validate file types (PDF, DOC, DOCX only) and enforce size limits (10MB maximum) for security purposes.
Contact Data
Stored for up to 2 years or until you request deletion
Application Data & CVs
Retained for 1 year after application closure, including uploaded CV files
Your Rights Under GDPR
Under GDPR and other privacy regulations, you have the following rights:
Right of Access (Article 15)
Request copies of your personal data
Right to Rectification (Article 16)
Correct inaccurate information
Right to Erasure (Article 17)
Request deletion of your data
Right to Restrict Processing (Article 18)
Limit how we process your data
Right to Data Portability (Article 20)
Transfer your data to another service
Right to Object (Article 21)
Object to certain processing activities
How to Exercise Your Rights
• Email us at valchyai@gmail.com with your request
• We will respond within 30 days as required by GDPR
• You may need to verify your identity for security purposes
• Most requests are free, but we may charge for excessive requests
Third-Party Sharing
We do NOT sell your data
Your personal information is never sold, traded, or transferred to third parties for marketing purposes.
We only share data with trusted service providers who help us operate our website and provide services, and only when legally required.
Data Controller & Contact Information
Data Controller
Company: Valchy AI
Location: Sofia, Bulgaria
Email: valchyai@gmail.com
Data Protection Officer: valchyai@gmail.com
Contact Us About Privacy
If you have questions about this Privacy Policy or want to exercise your rights, please contact us:
Supervisory Authority
If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority or the Bulgarian Commission for Personal Data Protection.
By using our website, contact forms, or applying for positions, you acknowledge that you have read and agree to this Privacy Policy.
This policy may be updated periodically. We'll notify you of any significant changes.